Digital inspections
Condition checks, exterior damage on a vehicle diagram, wheels and tyres, interior and systems — captured before the job closes.
UK vehicle logistics software
Move the car. Keep the proof.
Vehicle Handover runs collections and deliveries from the office desk to the driver phone: job booking, digital inspection, branded POC and POD PDFs, customer tracking and invoicing.
- Trial
- 7 days
- From
- £199/mo
- Checkout
- Stripe
Today’s movements
Live board · UK ops
14
Active
6
Awaiting POD
£2.4k
Ready to bill
AB12 CDE
Manchester → Leeds
On route
YK19 LMN
Collection checklist 6/8
Inspecting
FG68 QRS
Delivered · signed
POD ready
HN21 TUV
Birmingham → Bristol
Assigned
Built for UK operators who move cars for a living
Transport companies
Dealer groups
Auction logistics
Fleet & leasing
Rental
Recovery
Remarketing
Fewer “where’s my car?” calls
Customers follow status in the portal instead of ringing the office every hour.
Damage claims with evidence
Exterior diagrams, photos and timestamps sit on the job before the wheels turn.
POC and POD that finance can use
Branded PDFs generate from the completed handover — not from a clipboard in a cab.
Invoice when the job is done
Proof and fee stay on the same movement record, ready for billing.
The product
Three surfaces. One movement record.
Office, driver and customer each get the tools they need — without splitting the job across WhatsApp, email and spreadsheets.
Run the day from app.vehiclehandover.com
Dispatch and ops live here: create and assign movements, manage customers, drivers and vehicles, raise invoices, track expenses and wages, and export reports.
- Job list, filters, booking requests and quote calculator
- Team invites, roles and permissions
- Branding and workflow templates for your process
- Usage against your monthly movement allowance
Movement board
Filters · quick viewCreate movementCustomer, VRM, route, feeNew
Assign driverPush job to their phoneDispatch
Review handoverPhotos, damage, signaturesDocuments
Raise invoiceFee tied to completed jobFinance
Drivers finish the job on the phone they already carry
The handover app (Handover) signs in with organisation code, username and PIN. Collection and delivery workflows force the evidence your office needs before a job can complete — including offline capture that syncs when signal returns.
- V5, keys, service book and locking wheel nut checks
- Fuel, mileage, exterior damage diagram and panel photos
- Wheels, tyres, interior, systems checks and signature
- Delivery workflow mirrors collection at the far end
Collection workflow
AB12 CDE · step 5 of 12
✓ Fuel & mileage
✓ Inspection conditions
→ Exterior damage + photos
Wheels & tyres
Interior photos
Signature
Continue
Give customers a portal, not another inbox chain
Dealers, fleets and remarketing teams log in to request movements, check job status and pull billing documents — without borrowing your internal tools.
- Request a new movement online
- Job list and detail with workflow status
- Billing, invoices and statements
- Account users and password reset
Customer portal
Open jobs
8
AB12 CDEOn route
Collection complete · delivery ETA afternoon
Request movementForm
Pickup, delivery, vehicle and notes
Open statements
How a job runs
Quote → job → handover → invoice
That is the product purpose in one line. Every step writes to the same movement so proof never drifts away from billing.
New movement
Draft → liveVehicle
AB12 CDE
Fee
£145.00
Collection
Manchester
Delivery
Leeds
CustomerNorthline Motors
Driver assignment
Sam DriverAvailable
Priya K.2 jobs
Login on phone
Organisation code · username · PIN
Collection checklist
✓ Keys, V5, service book
✓ Fuel range & mileage
→ Exterior damage diagram + photos
Wheels, tyres, interior, systems
Contact details + signature
Delivery workflow
Same standard at drop-off: condition, photos and signature before the job can close.
Delivery photos
Required
Receiver sign-off
Required
Documents on the job
Proof of collectionBranded PDFReady
Proof of deliveryBranded PDFReady
Invoice£145.00 on completed movementBill now
Create the movement
Customer, vehicle, route and fee go on one job. That record follows the vehicle from booking through invoice.
Proof that stands up
The handover is the product
Photos, signatures and mileage are not optional extras. They are steps in the collection and delivery workflows — the reason incomplete jobs stop being “done in the yard, open in the office”.
Branded POC & POD PDFs
Proof of collection and proof of delivery generate from the completed handover, ready for customers and finance.
Offline-capable capture
Yards and multi-storeys kill signal. Drivers keep working; the app queues and syncs when it can.
Roles & permissions
Owner, operations, dispatch, finance, driver manager and read-only auditor roles — control who sees what.
Invoices, expenses, wages
Keep commercial follow-through in the same system that ran the movement, not in a side spreadsheet.
Workflow templates
Shape the process to how your firm actually collects and delivers — then keep drivers on that path.
Ready to stop reconstructing jobs from chat history?
7-day trial via Stripe. Cancel before it ends and you will not be charged.
Plan finder
How many movements a month?
Plans are sized by monthly movement allowance. Pick a starting point — you can change plan later in billing.
Suggested plan
Pro · £399/mo
300 movements · £1.33 each · 15 team seats
Start trial on Pro7 days free. Annual billing available at checkout (2 months free).
Pricing
Clear monthly plans for vehicle movements
Core platform on every tier. Allowance, team seats and advanced extras scale up. Annual = pay 10 months, get 12.
Lite
£199
/month
100 movements / month
5 team seats · £1.99 per movement
- Office dashboard, driver app, customer portal
- Digital inspections, POC & POD PDFs
- Invoicing, expenses, wages
- Report export
Most popular
Pro
£399
/month
300 movements / month
15 team seats · £1.33 per movement
- Everything in Lite
- API access
- Audit log export
- Higher movement allowance
Max
£599
/month
500 movements / month
Unlimited team seats · £1.20 per movement
- Everything in Pro
- Custom customer portal domain
- Xero integration
- Highest allowance
No long contracts. Change or cancel in billing. Prefer a walkthrough first? Book a demo.
Questions before you start a trial
It runs vehicle collections and deliveries end to end: office dashboard for booking and billing, driver handover app for inspections and signatures, customer portal for status and documents, and branded POC/POD PDFs on the job.
Yes. You choose a plan and check out with Stripe. The subscription includes a 7-day trial. Cancel before day eight and you are not charged.
A phone, your organisation code, a username and a PIN. Collection and delivery workflows guide photos, damage capture, mileage and signatures. Offline capture syncs when signal returns.
All three run the core movement platform. Lite is 100 movements and 5 team seats. Pro is 300 movements, 15 seats, API access and audit log export. Max is 500 movements, unlimited seats, custom portal domain and Xero.
Yes. Portal users can request movements, follow job status and access billing documents without emailing your office for every update.
After checkout you get a workspace and a short onboarding path for brand setup. Create a customer, add a driver, book a movement and run the handover on the next live job.
Put proof on the next movement you run
Start a 7-day trial. Book a real job, send it to a driver phone, close it with photos and signatures, and open the PDF on the record.
Lite £199 · Pro £399 · Max £599 · Stripe checkout · Cancel anytime